ADMIN STAFF

Responsibility 

·1) Accounting / Finance

• Handle monthly payments (document preparation, coordination with main bank)

• Prepare reports for government agencies and internal management

• External: Cash flow, Cost & Sales reports, Check sheets

• Internal: Quarterly/semi-annual labor reports, investment evaluation reports

• Draft and manage project-related documents (contracts, invoices, quotations, completion reports, expense sheets)

• Monitor progress and prepare invoices and reports with sales team

• Communicate with clients (email/phone) regarding project documentation

• Organize and archive project documentation

• Prepare/manage FS reports (track receipts, expenses by project)

• Handle quarterly VAT & PIT tax filings, and monthly FCT filings

• Handle overseas payments (royalties, loans, reimbursements, etc.)

• Issue and approve commission certificates for contracted consultants

  2) General Affairs / Labor Management

• Attendance management & payroll for all BConVN staff (Hanoi & HCM)

• Support for audits (liaising with audit firms, accounting consultants)

• Social insurance procedures (enrollment, adjustment, increase/decrease in participants)

• Handle BaoViet health insurance and business trip life insurance for staff

• Arrange regular health check-ups

• Purchase/manage office equipment (PCs, mobile phones, stationery, etc.)

• Purchase/manage SIM cards

• Liaise with government officials as required
  3) Human Resources

• Support recruitment activities (job postings, agency coordination, interview scheduling, result notifications)

• Prepare & manage documents (offer letters, probation contracts, employment contracts, annexes)

• Update HR system with performance results, salary changes, personal data

• Based on quarterly MBO results: calculate bonuses, prepare annexes, process insurance adjustments

• Handle foreign staff procedures (work visa, WP, TRC, bank account setup, etc.)

Requirements

・Language: Japanese business level (equivalent to JLPT N2 or higher)

・Age: 25–35 years old (with at least 3 years of full-time work experience)

・Gender: Preferably female (though male candidates are also welcome; currently most of our team are female)

・Education: Bachelor’s degree or higher (graduates from Japanese universities will be prioritized for interviews)

・Experience: At least 2 years in administrative departments such as general affairs, accounting, or HR

Preferred Qualifications

・Work experience in Japan or under Japanese managers

Other 

・Salary : Gross 18,000,000～25,000,000 VND

・Probation : 2month (100% salary)

・Full 2-day weekends (Sat, Sun, public holidays off)

・Full-time employment (initial contract: 1 year)

・Start date: ASAP

Allowances & Benefits (for both Vietnamese and Japanese employees):

• Bonuses: 4 times/year (quarterly, performance-based)

• Additional team/individual performance incentives (voucher system)

• Commuting allowance

• Lunch allowance

• Overtime allowance

• Business trip allowance

• Company trips

• Special overseas trips (e.g., Japan, ASEAN countries)

• Paid leave in accordance with Vietnam Labor Law

• Company phone & laptop provided

• Social & health insurance coverage